Your work and your email

Updated October 5, 2026

SignWurx is operated by MAD Haus Signs LLC. This page describes how SignWurx handles account, company, and connected Gmail information. Contact dave@madhaussigns.com with privacy or data-removal questions.

Account and company information

SignWurx stores your sign-in email, profile name and optional photo, company membership and role, and the business records you enter. Company owners and authorized team members can access records according to their roles. The partner directory shows registered company names and business handles to signed-in users. Private jobs, customer records, prices, and files are not added to that directory.

Platform administration and signup notices

Authorized SignWurx platform administrators can view company names, owner and member emails, roles, pending invitations, account access status, subscription status and renewal dates, storage usage, and aggregate account counts. They can manage account access, subscription renewal and public website settings. Administrative changes are recorded with the administrator, target, time and reason. These controls do not by themselves grant access to a company’s private job records, costs, margins, mailbox contents or connected-provider secrets.

When signup notifications are connected, a new company trial or paid registration generates a notice to the SignWurx operator at dave@madhaussigns.com. The notice contains the company name, verified owner email, signup time, registration type, selected plan name and a private administration link. It does not contain job or customer records, invoices, billing amounts, payment credentials, email contents or provider tokens. Invited teammates and routine sign-ins do not trigger these notices.

Cloudflare processes these service emails. SignWurx keeps a signup notice and its sending status to prevent duplicate sends and review failures. The admin dashboard shows aggregate pending, accepted and review-needed counts and the latest attempt time. Accepted means the email service accepted the notice; it does not confirm inbox delivery or that it was read. An uncertain sending result is kept for review rather than automatically sent again.

Gmail is your personal connection

Connecting Gmail is optional. Google handles sign-in and consent; SignWurx does not receive your Google password. With your approval, SignWurx receives your Google account identifier, verified email address, and authorization tokens. SignWurx requests Gmail sending permission only, along with basic account identity and email permission to identify the account you connect. It does not request permission to read, search, or import your Gmail messages.

Your connection is attached to your SignWurx user account. Connecting does not give your employer, other employees, or partner shops access to your mailbox. SignWurx does not browse your inbox, retrieve messages, or import attachments. Older Gmail connections are disabled in SignWurx and must be disconnected to revoke their existing Google permission before reconnecting for sending only.

What you choose to share

The earlier Gmail import feature has been retired. Previously imported sender details, subjects, dates, message text, source identifiers and importing identity remain in the company records where they were deliberately copied. Authorized people in that company can access retained records according to their roles, and those records may be included in company backup exports. Switching to sending-only access does not delete company records or email history.

Nothing is sent automatically through your Gmail connection. Sending requires you to select an accessible job, review the recipient, subject and message, and explicitly approve the send. SignWurx sends through the Google account you connected. SignWurx processes the outgoing message body to send it through Google. Its send record stores the subject, sender, recipient, company and job, time, send status, a cryptographic fingerprint of the reviewed draft used to prevent duplicate sends, and the Google message identifier when available. The send record does not store a copy of the outgoing message body. Authorized company activity viewers can see the actor, subject, sender, recipient, job, time and send status. Sent means Google accepted the message; it does not confirm delivery or that the recipient read it. An uncertain result is not automatically sent again.

Storage and retention

SignWurx runs on Cloudflare. Authorization tokens are encrypted before storage. Private application routes require authenticated access. Temporary authorization attempts expire after ten minutes. SignWurx no longer retrieves mailbox previews. Disconnecting disables Gmail access in SignWurx immediately. Encrypted tokens are removed after Google confirms revocation; if confirmation fails, they remain encrypted and disabled for a disconnect retry. Connection metadata, including the Google account identifier and email, remains after disconnection. Imported company records, send records and activity history also remain until managed separately; disconnecting does not delete them or messages already in Google.

You can disconnect in your profile's Email connections or revoke access through your Google account. Contact us for deletion assistance. Company audit history is not editable through the app. Removal requests may involve company-owned records, operational backups or security records; we will explain what can be removed.

How Google data is used

Google data is used to provide the Gmail features described here, with Cloudflare processing the data needed to run the service. It is not sold, used for advertising, used to determine creditworthiness, or used to train general-purpose AI models. Human access to Gmail data is limited to the sharing you explicitly choose, support for which you affirmatively permit access to specific data, necessary security investigations, and legal obligations.

SignWurx's use and transfer of information received from Google APIs follows the Google API Services User Data Policy, including its Limited Use requirements.

Subscription billing

Stripe processes SignWurx subscription payments. SignWurx shares the subscribing owner’s verified email and company name with Stripe, and stores Stripe customer and subscription identifiers, payment status and confirmed paid dates to manage company access. Card details are entered directly in Stripe and are not stored by SignWurx. Company billing records remain within authorized company access. Company owners manage payment methods and invoices; authorized platform administrators can view subscription status and manage renewal as described above. See Stripe’s privacy policy for its handling of payment information.

Sessions and service records

Cookies keep your SignWurx login and Google connection attempt secure. Service records help diagnose errors and protect accounts. Other connected providers, such as QuickBooks and Monday, handle the information you authorize through their own services. You can use SignWurx without connecting Gmail.